Make the first step easier
Pre-register expected guests with their meeting time and destination. Give reception context before the visitor arrives.
Every arrival.
A better first impression.
Welcome people, not paperwork. Connect hosts, approvals, guest invitations and front-desk verification in one cloud-based visitor experience, from pre-registration to check-out.
QR invitations. NFC visitor cards. Microsoft-connected workflows.
THE CONNECTED ARRIVALPEOPLE · PLACES · PASSES
01 / HOSTInviteTime, place & guests
02 / MANAGERApproveWhen policy requires
03 / GUESTReceive a passInvitation & QR code
04 / RECEPTIONCheck inVerify & issue card
A WELCOME, CONNECTED.
Hosts & guestsPlan the visit before arrival
Policy & approvalsPeople stay accountable
QR & reusable NFCA pass beyond paper
Occupancy & historyA clearer visitor record
RETHINK THE FRONT DESKA welcome that works.
A welcome that works.
For everyone involved.
Paper logbooks leave more than a queue: exposed visitor details, manual host notifications and fragmented attendance records. WayPASS connects the guest journey with the people responsible for it.
Keep the right people connected
Route invitations for manager approval when required, share the guest’s QR invitation and notify the host at arrival.
Replace the blind spots
Follow who is on-site and review historical visitor activity through cloud-based logs and reporting.
One welcome, across industries. WayPASS serves organizations with a front desk, visiting guests and an access policy to coordinate. Shape the experience around your facilities, visitor volumes and approval responsibilities.
BEFORE THE DOOR / AT THE DOORFrom invitation
From invitation
to a confident arrival.
A connected sequence keeps each participant informed. The approval step is conditional: your organization decides which invitations need a manager’s review.
- 01 / INVITE
The host sets the visit
Select the meeting date and time, the facility and the guests. Prepare the visitor record before the appointment.
- 02 / APPROVE, IF REQUIRED
The manager reviews
When approval is required, the invitation request reaches a manager to confirm or reject with the meeting context in view.
- 03 / NOTIFY
The guest receives an invitation
Share the invitation and personalized QR code so the guest can present the visit details on arrival.
- 04 / CHECK IN
Reception verifies the guest
Security checks the QR invitation and issues a visitor card. Host alerts and on-site records connect arrival to the wider visit.
A meeting is more than a name.
The role-specific interfaces keep the host, purpose, schedule, facility and guest list together. Approval and reception teams work from the visit context, rather than a separate paper entry.
Keep visibility through departure.
WayPASS covers pre-registration through check-out. Real-time occupancy and historical records support ongoing visitor oversight, not just the initial welcome.
THE FRONT-DESK TOOLKITLess friction.
Less friction.
More connected context.
Bring the expected visitor, the responsible host and the front desk into the same cloud-based operation. Configure the tools around the experience your organization needs.
01 / PRE-REGISTRATION
Prepare the invitation
Schedule expected visitors, identify the meeting facility and send a personalized QR code with the invitation.
- Meeting date, time and location
- Guest details before arrival
- Calendar invitations with QR codes
02 / APPROVALS
Review where policy requires
Let managers review invitation requests that require approval, using a tailored mobile workspace with the visit details in view.
- Conditional manager-review step
- Requester, purpose and invitee context
- Confirm or reject the request
03 / QR & NFC
A pass beyond paper
Use a QR invitation for arrival and reusable NFC smart visitor cards for tap-and-go identification during the guest’s time on-site.
- QR presentation at security check-in
- Reusable visitor cards instead of single-use badges
- Visitor and meeting information for verification
04 / HOST ALERTS
Connect arrival to the host
Notify employees when their guests arrive through the configured Microsoft Teams, Outlook or SMS channel.
- Arrival-triggered host notifications
- Microsoft-connected communication
- Channels scoped to your environment
05 / VISIBILITY
See the visitor picture
A cloud-based dashboard and logs support current on-site occupancy monitoring and historical attendance reporting.
- Current on-site visibility
- Visitor activity and attendance history
- Reporting for operational review
06 / ROLE-BASED EXPERIENCE
The right interface for the role
Combine central web administration with tailored mobile experiences for employees, managers and security personnel.
- Administrator settings and user permissions
- Mobile host, approval and reception tasks
- English and Arabic interfaces
ONE VISIT / DIFFERENT RESPONSIBILITIESEveryone has a role.
Everyone has a role.
The visit stays connected.
The WayPASS ecosystem combines a central administration web application, role-specific mobile apps and reusable visitor cards. Each participant sees the tasks relevant to their part of the welcome.
Set the operating context
Configure the system and maintain user permissions from the centralized cloud-based administration portal.
Plan expected visits
Pre-register guests, arrange the meeting details and follow pending and confirmed visit requests.
Review with context
Approve the requests that need review, with the requester, schedule, location and guest list available.
Verify at arrival
Review today’s visits, verify visitors and coordinate the check-in record and visitor-card handoff.
THE CENTRAL WEB WORKSPACEPrepare the organization.
Prepare the organization.
Support the people at the door.
Administration brings system settings and user permissions into one place. The mobile experiences then put invitation, approval and arrival tasks in the hands of the responsible teams.
AN INVITATION / A VISITOR PASSReady before arrival.
Ready before arrival.
Recognizable on-site.
The QR invitation and NFC visitor card serve different moments: one connects the guest to the planned visit, the other supports verification during their time in the facility.
BEFORE THE VISIT
The invitation travels with the guest.
Send the visit details and personalized QR code ahead of arrival. The guest presents the code to security when reaching the facility.
Invitation mockup; names, dates, organization and message content are illustrative. Notification and confirmation options are scoped to the chosen workflow.
DURING THE VISIT
A reusable card, not a disposable badge.
NFC smart visitor cards provide a tap-and-go alternative to single-use paper badges, giving staff and security a way to read and verify visitor and meeting information on-site.
Visitor-card sample, not an active credential. Card encoding, readers, devices and issue/return procedures are confirmed during implementation.
EXPERIENCE THE SOLUTION MODULESInside the mobile workspace.
Inside the mobile workspace.
Closer to the visitor journey.
Explore 4 interface screens across the employee, manager and reception experiences. Open any screen to view its complete layout and task context.
EMPLOYEES & HOSTS
Prepare the visit.
Create an invitation and follow the visits you host. The employee workspace keeps scheduled requests and their status in view before the guest reaches reception.
Select an image to inspect the complete screen.
MANAGER APPROVALS
Review with context.
See who requested the visit, its purpose, date, time and facility, and the invited guests. Confirm or reject the requests that need manager approval.
Select an image to inspect the complete screen.
RECEPTION & SECURITY
Know who is arriving.
Review today's visits and checked-in counts, then inspect a visit and record the verification details relevant to the front-desk process.
Select an image to inspect the complete screen.
Mobile-interface screens, not live applications. Names, dates, visitor details and figures are sample data. Fields, permissions and workflows depend on the approved WayPASS configuration.
CONNECTED TO YOUR MICROSOFT WORLDA cloud foundation.
A cloud foundation.
Familiar connections.
WayPASS is an Azure-based cloud visitor-management platform with Microsoft 365 connections, Entra ID sign-in and Power Platform extensibility. Align identity, notifications and workflows with the environment your teams already use.
Connect the everyday tools.
Microsoft AzureMicrosoft 365OutlookMicrosoft TeamsMicrosoft Entra IDPower AppsPower Automate
- Microsoft 365: Outlook and Teams connections for scheduling and communication.
- Entra ID: single sign-on aligned with your organizational identity setup.
- Power Platform: extend workflows with Power Apps and Power Automate triggers.
- Azure: cloud infrastructure for the visitor-management operation.
Licensing, tenant configuration, identity permissions, integration endpoints and third-party messaging access are confirmed for the approved scope.
Define the controls, not just the tools.
Replace publicly exposed paper entries with a digital operation shaped by role permissions, visitor policy and a traceable record. Discuss the security controls and data requirements relevant to your organization.
- Approval authority and role visibility
- Visitor-data access and retention requirements
- Card verification and facility procedures
- Cloud security, residency and encryption requirements
Platform infrastructure does not by itself establish regulatory compliance, certification or guaranteed availability for an individual deployment. Confirm applicable controls and evidence during scoping.
DESIGN THE WELCOME AROUND YOUR ORGANIZATIONYour visitor policy.
Your visitor policy.
The right WayPASS scope.
Start with daily guest volumes, facility arrangements, approval responsibilities and communication preferences. These decisions shape the visitor experience and its integrations.
Does every visit need manager approval?
No. The approval step is used when required by the organization’s visitor policy. Hosts create the invitation, and requests that need review are routed to a manager.
How are QR invitations and NFC visitor cards different?
The guest receives a personalized QR code with the invitation and presents it to security on arrival. A reusable NFC visitor card supports tap-and-go verification while the guest is on-site. Devices, readers and operating procedures are defined in the implementation.
Can WayPASS connect to Microsoft 365 and organizational sign-in?
Yes. WayPASS connects to Outlook and Teams, supports Microsoft Entra ID single sign-on and extends through Power Apps and Power Automate. The exact Outlook-meeting workflow, tenant permissions and licensing are confirmed during scoping.
What about walk-ins, self-registration and WhatsApp?
These are configured to your visitor policy. Decide whether unplanned visits or guest self-registration are permitted and whether email, SMS or WhatsApp notifications are needed. A Hawiti identity integration for a visitor portal is scoped separately where relevant.
Does WayPASS support English and Arabic?
Yes. WayPASS provides English and Arabic interfaces. Confirm the preferred language and message templates for your visitor workflow.
Are the screens and badge shown here live?
No. The gallery contains mobile-interface screens with sample names and dates. The laptop, invitation and badge are illustrative product artwork. Request a walkthrough to review your intended configuration.
MAKE EVERY ARRIVAL COUNT
Let’s design a better welcome.
Tell us how many guests you receive, who approves their visits and how you want hosts and visitors to stay informed. We’ll map the right WayPASS experience.
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