DYNAMIC GOVERNMENT / GOVERNMENT PROCUREMENT

From public need
to accountable delivery.

Connect annual planning, budget approvals, competitive tendering and contract follow-up in one coordinated procurement journey. Each module helps teams carry the right information forward to the next handoff.

Explore the full cycle Experience the solution modules

Plan the requirementDepartment needs → budget proposal
Review & fundAppropriations → aligned plans
Tender & awardOffers → evaluation → contract
Deliver & follow upContract terms → invoices → payment

A connected workflow for requesting departments, budget teams, suppliers, procurement specialists and authorized committees. Approval roles and review steps are configured to the relevant government entity.

PROCESS OVERVIEW

Four phases. One connected thread of context.

Start with an organization’s requirements and planned funding. Review and authorize the budget, manage the supplier tender and committee decision, then carry the contract into delivery and financial follow-up.

Four main phases from planning through financial approval, tendering and contracting to follow-up. Annual needs plans, vendors and committees are supporting components. — **One connected procurement lifecycle**Four phases connect planned needs to authorized funding, competitive tendering and contract follow-up. Annual planning, supplier services and committee workflows support the journey.

Publish the needs plan

Make planned purchasing requirements visible through a public portal, in line with the entity’s publication rules.

Explore the annual plan →

Bring suppliers into the journey

Connect vendor registration, classification, tender participation and supplier follow-up through an electronic channel.

Explore supplier services →

Coordinate committee work

Support preparation and evaluation teams with a shared place for responsibilities, activities, meetings and review records.

Explore committee workflows →

This page describes solution capabilities; it does not replace procurement regulations, delegated authorities or the approved procedures of a government entity.

THE HANDOFFS, IN DETAIL

Understand what moves forward, and who moves it.

Each phase brings together a business task, the relevant participants and an information handoff. Teams can see how their work supports the next decision.

PLANNING

Turn departmental needs into a coordinated budget.

Bring annual purchasing requirements into a consolidated view. Organize needs by budget item, section and department so the right teams can review them with the necessary context.

Capture the requirement at its source.Departments enter anticipated purchasing needs for the coming fiscal year, connect them to budget items and add relevant supporting information.
Review requests before consolidation.Sections and departments review submissions against the preparation timetable before the budget team combines them into a coordinated plan.
Prepare the budget proposal.The budget function consolidates reviewed needs and prepares the reports and forms required to submit a proposed budget for financial review.

REVIEW & FINANCIAL APPROVAL

Align planned purchasing with approved funding.

Approved appropriations inform budget lines, departmental and project allocations, and revisions to the needs plan before tender preparation proceeds.

Record authorized amounts against budget items.Enter the amounts approved through the applicable financial process so the budget workspace distinguishes requested funds from authorized funding.
Allocate funds to departments and projects.Assign approved amounts to relevant budgets while retaining their relationship to budget items and requests.
Align the needs plan to the allocation.Adjust planned requirements to reflect the funding allocated, then complete the documentation required for tendering.

Departments submit needs, budget teams review and prepare the Ministry of Finance proposal, then approved amounts are recorded and allocated. The needs plan is adjusted to align with funding. — **From departmental needs to funded procurement**Budget teams consolidate departmental requirements, record approved amounts and align the needs plan with allocated funding.

PURCHASING & CONTRACTING

Connect the requirement to a reviewed supplier award.

Move from a funded requirement to a published opportunity, electronic supplier offers and committee-led assessment. The system connects the records; authorized people remain responsible for evaluation and award.

Prepare the specifications and evaluation approach.The requesting department completes technical specifications and the evaluation method. The purchase request is reviewed against its budget context and any required financial commitment.
Publish the opportunity and invite participants.The procurement team publishes the opportunity on the electronic portal and invites the eligible participants for that tender.
Receive supplier offers electronically.Registered suppliers submit their bids, supporting documents and required tender information through the portal.
Coordinate technical and financial assessment.Technical and financial teams review offers against the tender criteria and identify candidates for authorized consideration. Committee workspaces support activities, meetings and review records.
Record the award and prepare the contract.Authorized decision-makers confirm the successful offer. The award record carries supplier, contractual and payment information into contract preparation.

Tender specifications and budget review precede publication, supplier offers, technical and financial committee assessment, authorized award, contract management and supplier invoice follow-up. — **From a funded requirement to contract follow-up**Connect specification, publication, supplier offers, committee review, authorized award and post-award management.

CONTRACT & FINANCIAL FOLLOW-UP

Carry the commitment through execution and payment.

The procurement journey continues after an award. Contract records provide delivery and payment context, while supplier invoices move through the applicable review and financial workflow.

Maintain the contract and supplier record.Keep essential supplier information, contractual terms, delivery dates and payment conditions together for follow-up.
Receive invoices through the supplier portal.Suppliers submit invoices electronically so relevant teams can review them alongside the associated contract.
Review and process financial disbursement.Invoices follow the configured steps for review and payment while teams monitor contract execution and appropriations.

SUPPORTING SOLUTION MODULES

The work around the workflow, brought into it.

Supporting capabilities extend the four phases without adding mandatory steps: a public needs plan, a supplier portal, committee coordination and assistive AI.

Annual procurement needs plan

Publish upcoming purchasing needs through the public portal, making the plan available in the required electronic form.

New-fiscal-year purchasing visibility
Central publication channel
Alignment with entity requirements

Vendor registration & classification

Bring account creation, company information and supporting documents into an electronic supplier journey. Following the relevant review, registered suppliers can participate in opportunities.

Account and document submission
Classification and review
Opportunity and invoice interactions

Committee management portal

Coordinate committee responsibilities alongside tendering and supplier activity, with a shared workspace for assessment tasks and meeting records.

Committee roles and member assignments
Tender and evaluation workspaces
Activities, meetings and minutes

ASSISTIVE AI

AI can organize information. People verify and decide.

HUMAN-IN-THE-LOOP

Document assistance can extract information from commercial-register documents and certificates for review. Tender-document assistance can help staff locate relevant details and draft a response. Committee support can organize strengths, gaps and criterion-level observations for technical review.

User confirmation before savingConfidence and warningsNo final AI scores or supplier rankingsNo automated approval or award decision

The solution is designed around fixed-rule decisive calculations, server-side processing and audit logging. Process data is not used for model training. Confirm the controls and data-governance scope during solution design for each entity.

CONNECTED APPLICATION ARCHITECTURE

Different workspaces. A connected application foundation.

Internal budgeting and tendering, committee operations and public vendor services connect through an API and process-automation layer. Underneath sit the business modules, records, supporting documents and assistive services.

The internal, committee and vendor portals link through an API and automation layer to eight DG365 modules, supported by process records, documents and assistive AI services. — **Three portals and the DG365 application foundation**Internal teams, committees and suppliers work through connected portals and core business modules.

Business applications

The application foundation combines Microsoft Dynamics 365, Power Apps, Power Automate, Power BI and SharePoint. Business modules span budgeting, tendering, contracts, vendors, committees, activities, reports, analytics and roles.

Azure platform components

Supporting services include App Service, Data Lake Gen2, Functions, an integration hub, Notification Hubs, Synapse Analytics and Azure OpenAI. Specific components depend on the implementation.

Explore an external-portal isolation option

External committee and vendor portals may use a separate Azure SQL transactional store, with controlled exchange through an API and security boundary. This option limits direct public-portal access to core applications. The final topology, connectivity and security requirements are project-specific.

External committee and vendor portals use an Azure SQL transactional store, exchanged through a controlled firewall boundary with the main API/core. Internal portal and core application/data layers remain connected. — **An isolated external-portal deployment option**An optional external-data design controls exchange between portal services and core applications; topology is confirmed per deployment.

The architecture is illustrative. Services, hosting, identity, data boundaries and operational controls are confirmed for each project.

EXPERIENCE THE SOLUTION MODULES

Explore the modules behind each phase.

See how the budgeting, tendering, supplier, committee and contract workflows fit together. Each view includes an English explanation of the module’s role.

Illustrative module views. The interfaces appear in their original language and show example records and figures; they are not a live service or production-data feed. The workflow descriptions and module captions are in English.

Budgeting and planning6 module views

Budget-planning module with department request details, project information, funding fields and approval status. — **Budget planning workspace**Collect departmental requirements, budget items and planned spending for the next fiscal year.

Budgeting module displaying a list of departmental requests with review status and submitted amounts. — **Department request review**Review submitted requests and their status before the requirements are consolidated.

Budget dashboard with allocation summaries, requested totals and charts. — **Consolidated budget overview**Compare requested and approved requirements across the budget workspace.

Budgeting dashboard presenting approved amounts, planned needs and budget-item charts. — **Funding approval overview**Review budget appropriations alongside requested needs before allocations proceed.

Project-budget form with project information, allocation values, departments and approval steps. — **Project budget setup**Enter project requirements and prepare their budget-item allocations for review.

Budget-request form with a project amount, budget details, document area and submit action. — **Budget request submission**Submit a project requirement with its planned amount and supporting information.

Tendering and evaluation4 module views

Tender-management workspace with tender details, evaluation information and procurement actions. — **Tender preparation workspace**Organize tender details, required specifications and the planned evaluation approach.

Supplier portal form for submitting tender information, bid documents and offer details. — **Supplier offer submission**Provide bid details and upload the supporting offer documents through the vendor portal.

Tender-evaluation interface showing supplier scores, assessment criteria and reviewer comments. — **Technical and financial evaluation**Review offers against tender criteria and record criterion-level assessment details.

Procurement workspace with tender stages, participating suppliers and evaluation status. — **Tender review and award**Coordinate committee review and carry an authorized award into contract preparation.

Contracts and follow-up2 module views

Contract detail form with supplier information, contract value, conditions and dates. — **Contract management record**Maintain the supplier, contract terms, value and key delivery dates in one record.

Invoice record with billed amount, review steps, activity history and payment status. — **Supplier invoice workflow**Track invoice details and review status alongside the related contract.

Public and supplier portals2 module views

Public procurement portal with a published annual needs plan, notices and recent updates. — **Public procurement needs plan**Publish upcoming procurement needs through a public-facing portal.

Vendor portal displaying a supplier registration form and electronic classification steps. — **Vendor registration and classification**Collect company details and supporting documents through the supplier registration journey.

Committee and AI assistance4 module views

Committee management portal with assigned tenders, meeting actions and committee workspace cards. — **Committee workspaces**Coordinate member roles, tender assignments, meetings and recorded review activity.

Tender evaluation assistant showing a committee review workspace and written observations. — **Evaluation assistant workspace**Support committee review with structured analysis while people retain the decision.

Document-assistance interface extracting certificate fields and asking a reviewer to verify the details. — **Document information extraction**Extract document details for a reviewer to verify before saving them to a record.

Tender-assistance interface answering a supplier question from tender documents for review. — **Tender document assistance**Find information in tender documents and prepare a draft response for human review.

Fields and approval rules are configured to each government entity; the examples illustrate how the modules support the overall journey.

MAP THE RIGHT PROCUREMENT JOURNEY

Connect the modules around your entity’s process.

Discuss the roles, approval handoffs, supplier channels and information requirements that shape your budgeting and procurement cycle.

Talk to a solution expert Explore Dynamic Government